Do you have everything you need for a smooth event day?
We all know event day comes with a few surprises. Here’s a list of materials that will make it easy-breezy.
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REGISTRATION/ WELCOME TABLE TOOL KIT
Have one of each item at every volunteer/ team member’s check in station
Guest list by alphabetical order
Guest list by secondary order (ex: table number or bid number)
Pens (2-3 because they tend to walk away)
Guest name tags (organized alphabetically. I like to go by first name because it’s easier for people to find quickly)
Name tag paper (pack blank pages for surprise guests that didn’t RSVP)
Name tag holders (for nicer events I like these magnetic ones. They don’t put holes in your guests’ nice clothes! They’re a bit more expensive, so make sure you ask for them back as guests leave at the end of the night)
Other registration Items:
iPad or computer (if using any apps or software for your check in)
8.5x11 Acrylic sign holders for quick printable signs
Wrist bands (a must for differentiating ticket types ex: 21 and over for the bar, VIP, or for avoiding party crashers)’
Drink tickets (if you use raffle tickets in the same event, be sure to get drink tickets in a different color)
ThE TRIBE GENERAL event tool KIT
Here are the things I take to every single event I do. These are a must-have if you want to have more than one event!
Extra chargers for your devices (I usually throw in a computer and a phone charger)
Power strip (because there are never enough outlets)
100 ft extension cord (I can’t tell you how often this has come in handy!)
Sticky name tags (as a backup)
Pens (you really can’t have enough)
A couple more clip boards
Measuring tape (be sure to get one that doesn’t flop around)
Tide to go stick (your guests will thank you)
First aid kit (keep it well stocked with band-aids)
Painter’s tape (if you’re like me, you’ll use more of this than you think)